Travel
Assistance
For questions regarding
Travel please contact Epidemiology at 517-353-8623 or
Travel
(your request will be forwarded to a staff member to
assist with your travel needs).
Reimbursement
Requirements:
-
Expense Reimbursement Form (download and
complete)
-
Original airline passenger receipt and itinerary OR E-ticket.
-
Original airport tax receipt.
-
Original paid Itemized hotel receipt (showing method of
payment).
-
Original paid conference registration receipt (showing method
of payment).
-
Paid abstract receipt (showing method of payment).
-
Ground transportation (taxi, bus, tram, train, etc.)
receipts.
-
Receipt for any other items over $25.00 to be
claimed for reimbursement.
-
Telephone calls must indicate business reason for
call and person talked with.
-
Internet expenses must be justified with a business
reason.
-
Copy of the conference agenda.
-
Copy of the conference brochure pages showing the
items/meals included in the registration fee.
-
Please indicate any shared expenses such as hotel,
taxi, meal, etc. along with the name of the person
sharing the expense.
Graduate Student & Trainee Requirements
-
Expense Reimbursement Form (download and
complete)
-
http://grad.msu.edu/travel/
-
http://grad.msu.edu/forms/travel.pdf
-
Trainee Per Diem allowance: $33.00 /day = Br @
$6.00, LU @ $10.00, Di @ $17.00 (any meals provided
must be eliminated from reimbursement claim).
-
Original airline passenger receipt and itinerary OR
E-ticket.
-
Original airport tax receipt.
-
Original paid Itemized hotel receipt (showing method
of payment).
-
Original paid conference registration receipt
(showing method of payment).
-
Paid abstract receipt (showing method of payment).
-
Ground transportation (taxi, bus, tram, train, etc.)
receipts.
-
Receipt for any other items over $25.00 to be
claimed for reimbursement.
-
Telephone calls must indicate business reason for
call and person talked with.
-
Internet expenses must be justified with a business
reason.
-
Copy of the conference agenda.
-
Copy of the conference brochure pages showing the
items/meals included in the registration fee.
-
Please indicate any shared expenses such as hotel,
taxi, meal, etc. along with the name of the person
sharing the expense.
Airline
websites:
Transportation
To/From Airport
Car Rentals
Hotel /
MSU Housing Websites
International travelers and graduate students
are eligible for travel advances.
Graduate students are subject to the procedures below
-- Manual of Business Practices, Section 070, #3 of
Part V. http://ctlr.msu.edu/COMBP/mbp70.aspx#I60
TRAVEL ADVANCE
Graduate Students
1.
Graduate students are eligible for travel advances. The
student must be registered for the current semester and
the travel should be completed before the end of the
semester.
2. The minimum amount for a graduate student is $100.
3. In cases where transportation reservations are
made and payment is required more than 30 days in
advance of the trip to insure that the reservations are
at the lowest possible fare, the airfare may be direct
billed to a MSU account number or a travel advance may
be obtained.
4.
The amount of each advance is to be determined by the
unit administrator. The advance is to cover reimbursable
travel costs and should not exceed estimated
expenditures. Any limitations on the reimbursement
amount must be set by the unit prior to issuance of an
advance
5. No advance will be
made for travel to be charged against an agency account
(account numbers 31-3500 through 31-4999).
6.
When a trip is canceled, for any reason, the travel
advance must be repaid immediately. If the trip is
rescheduled, a new Travel Authorization and Emergency
Contact (Exhibit
70-D) and
advance must be issued. Failure to promptly repay the
advance upon trip cancellation will be considered misuse
and grounds for cancellation of travel advance
privileges.
7. NO ADVANCE WILL BE ISSUED TO A TRAVELER HAVING AN
EXISTING PAST DUE ADVANCE |
